Supply chain

Order confirmations: no more surprises on prices and dates

How DataDeep automatically catches delivery delays and price increases hidden in supplier PDFs.

The problem

Every day the procurement team receives dozens of order confirmations from suppliers: scanned PDFs, email attachments in non-standard formats, sheets with layouts that vary from one supplier to the next.

Manual checks, comparing delivery dates, unit prices, and quantities against the original order in the ERP, take time and focus. In practice they often get skipped or done on a sample basis, letting delays and markups slip through until it is too late: late goods that stop production, or invoices higher than expected.

The DataDeep solution

A dedicated AI Agent monitors the procurement inbox in real time. When an order confirmation arrives, it:

Automatically downloads the PDF attachment
Uses advanced OCR to extract the key data points: delivery dates, unit prices, quantities, and item codes
Links every line of the confirmation to the matching original order in the company ERP
Runs the cross-check line by line, flagging any discrepancy immediately

The result: zero unverified confirmations, real-time alerts, and a procurement team that only handles the exceptions.

WHAT THE AI CATCHES

Three critical scenarios, handled automatically

Delivery delays

The AI compares the date confirmed by the supplier with the date requested in the order. If there is a gap, it triggers an immediate alert with the impact on the production plan.

Hidden price increases

Even small differences get caught: a price moving from € 0.50 to € 0.52 on thousands of units adds up to a significant cost overrun. The AI flags it before the invoice goes through.

Real-time alerts

The procurement team and the production planner get real-time notifications with the details of the discrepancy, the supplier involved, and the suggested actions.

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