Any document: from paper to ERP in seconds
Decode orders, quotes, delivery notes, and unstructured documents (including handwritten ones) and post them automatically into your company ERP.
Operational bottleneck
The administrative office of a manufacturing SMB processes hundreds of heterogeneous documents every day: customer orders sent by fax, quotes handwritten on letterhead, delivery notes (DNs) in different formats from one supplier to the next, and shipping notes filled out on the shop floor.
Keying this data into the ERP by hand is a repetitive task that consumes valuable hours and produces recurring errors on item codes, quantities, and prices. A single transcription mistake can trigger wrong shipments, costly returns, and invoicing delays.
The result: an administrative team stuck in constant firefighting mode, with no time for higher-value work such as management control or margin analysis.
Intelligent decoding
The DataDeep AI Agent tackles the problem at the root, turning any document, digital or paper-based, into structured data ready for the ERP.
- Handwritten text recognition: the AI decodes even the most challenging handwriting, from hand-filled orders to annotations on delivery notes and margin notes on quotes and contracts.
- Variable format processing: no predefined template required. The Agent adapts automatically to the layout of every document, regardless of the supplier or customer that produced it.
- Automatic code mapping: customer item codes are converted into the corresponding internal codes in the company ERP, removing the manual lookup and transcription step.
Processing time drops from about 10 minutes to 30 seconds per order. Extracted data is synced directly with the company ERP and CRM, with no manual intervention beyond the operator's final validation.
Dive deeper into the use case
Process workflow
Walk through the flow from paper document capture to validation and automatic posting into the ERP.
View workflowERP interface
Explore the validation interface for OCR AI extracted data and direct import into the ERP system.
Watch the demoThe numbers speak for themselves
Reduction in time spent posting customer orders into the system.
Elimination of typing errors on item codes and quantities.
Weekly hours freed up for staff previously tied to data entry.
All paper documents are now digitized and searchable.
Want to eliminate manual data entry?
Talk to an expert and discover how DataDeep turns your paper documents into structured ERP data.
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